The morning huddle,
minus the clipboard.
Chairside is a daily task board for dental offices. Every role gets its checklist — front desk to lab bench. The doctor finds out the moment something slips. And the reports print in time for tomorrow’s huddle.
Runs in the browser on the front-desk computer. One practice account keeps the whole workspace in the cloud and synced to every device, with an offline cache for dropped connections. Staff tasks only; it's not a patient records system.
Three things, done well.
Name your team
Eight standard roles — receptionist, patient coordinator, insurance verification, office manager, doctor, dental assistant, lab tech, accounts — plus any you add yourself. Each person signs in with their own PIN.
Routines stamp themselves out
Sterilization log at 7:30. Benefit checks before the first patient sits down. EOBs posted by 9. Every day the office is open, on the right person’s board, without anyone typing it twice.
Slips surface upward
A task past its time turns red on the board and lands on the doctor’s alert screen — who owns it, how late it is, and a one-tap reminder to the person who can fix it.
The calm comes from knowing
nothing fell through.
A practice that runs on quiet certainty — every role on the same page before the first patient sits down.
Built around the jobs people actually do.
Not a generic to-do list with a tooth icon. Each role starts with the checklist a real office runs on, and every routine is editable.
Confirm tomorrow’s appointments by 10:30. Balance copays against the day sheet at close.
Work the unscheduled treatment list. Chase the six-month hygiene recalls.
Verify benefits before patients sit down. Keep the 30-day claims list moving.
Run the huddle. Watch production against goal. Confirm tomorrow’s staffing.
Sign clinical notes, sign lab prescriptions — and see what’s slipping, office-wide.
Sterilization cycles, the Monday spore test, room turnover, waterline flush.
Match courier cases to Rx forms. Hit the 3 pm pickup, every day.
Post EOBs, reconcile the deposit to the day sheet, work the 60-day list.
Reports made to be handed out.
Daily, weekly, monthly, and yearly — one click to print. Completion and on-time rates, per-role breakdowns, and a plain-English “what slipped” list — so Monday’s huddle starts with facts instead of memories.
- Daily: done vs. scheduled, on-time percentage, what’s overdue right now
- Weekly: day-by-day chart, the cleanest day, the role that needs attention
- Monthly and yearly: the same numbers rolled up, week by week or month by month
- A 10-minute grace window, so nobody gets dinged for being human
Locked down, by design.
Built for the shared front-desk computer — and deliberately kept clear of patient records. Chairside tracks the work, never the patient.
Only salted PBKDF2-SHA256 hashes, 150,000 rounds, hashed right in the browser.
Closing the tab signs you out. Fifteen idle minutes and the screen locks itself.
Five wrong PINs locks the account down for a cooling-off period.
The Content-Security-Policy blocks inline and outside script. No analytics, no trackers, no ad cookies.
The workspace lives under your own practice account, fenced by row-level security so no other account can touch it — plus an offline cache in the browser.
Validated on the way in, escaped on the way out. Role-based permissions on every action.
Tomorrow morning, try running the huddle off it.
Setup takes about two minutes. The standard checklists are loaded for you, and everything is editable.